Notifications Within the Virtual Workspace

Once you’re inside your virtual workspace, notifications behave much like they would on your physical device. When one of the apps needs to alert you of something, an icon will appear in the status bar. Depending on your settings, this may also be accompanied by an audible alert or a notification banner at the top of the screen. 

Figure 1- Notification Icons in Virtual Workspace

There will also be a dot  next to the app icon, indicating that there is a pending notification for that app. 

Figure 2- Notification Dot on App Icon in Virtual Workspace

Notifications Tray

For a detailed view of your pending notifications, swipe down anywhere on your virtual workspace’s home screen (or from the top of the screen while inside an app) to reveal the Notifications Tray. You can view what app the notification is from and the contents of the notification itself. Select a notification to open the app it is from. In many cases, you will be taken directly to the subject of the notification. For example, if you’ve received an Outlook notification of a new email, selecting that notification will take you directly to the new email in your Inbox.  Figure 3- Virtual Workspace Notification Tray

To dismiss a notification without reading it, you can swipe it away to the left or right to remove it from your Notifications Tray. To dismiss all of your pending notifications, select the Clear all button.  Figure 4- Clearing Notifications

You can view your previous notifications by selecting the History button from the Notification Tray. You can also access your notification history by selecting Settings>Notifications>Notification history. Figure 5- Virtual Workspace Notification History

Notifications Settings

You can change the way notifications behave inside your Hypori virtual workspace. This is not how these notifications behave on your physical device (although there is a connection that we’ll get to later), but how they appear and behave in the virtual workspace. 

Open your Settings menu, then select Notifications, then App Settings.  This menu allows you to control the notification settings for individual apps inside your virtual workspace. You can use the dropdown menu to filter the apps you can see in the list.  You can toggle the switch of each app to control whether notifications are enabled or disabled for that app. The switch is grayed out and positioned to the left when disabled. The switch slides to the right and is colored when enabled. Figure 6- Virtual Workspace App Notifications Menu

In addition to enabling or disabling notifications in the App Notifications menu, you can select the name of the app to further control the notification behavior of individual app categories. Depending on the app, you may be able to disable notifications for specific items for which you don’t want to be alerted. For example, in Microsoft Teams you may not want to be notified when someone simply reacts to one of your messages. You can toggle the switch next to that category to disable future notifications of that type.   Figure 7- Disabling Notifications for Teams App Category

Or in Microsoft Word, you may not wish to receive a notification every time you’re mentioned. Toggle the switch for that category to not receive a notification from Word every time you’re tagged in a comment.  Different apps will have different categories available. If this type of customization is something you’re interested in, take some time to look through the App Notifications menu to see what’s available to you. Figure 8- Disabling Notifications for Word App Category

When looking in the App Notifications menu, you will see that some of the categories have a bell next to them. This indicates that notifications for this category have an accompanying audible alert. You’ll only hear this sound when you receive a notification while you’re actively connected to your virtual workspace. 

Figure 9- Audible Alert Indicator on App Category

To edit or silence the alert (only for that category, not the entire app), select the bell or the name of the app category. In that app category’s menu, you can toggle the Show notifications switch for the selected category to enable or disable notifications from the selected category.  Assuming that the notifications for the app category are enabled, you can:  Select Default to have the notification follow your overall virtual workspace’s notification configuration. Select Silent to have the notification appear, but without any sound.  You can enable or disable Pop on screen to determine whether the notification will appear as a banner on your virtual workspace’s screen or simply as an icon in the status bar. Select Sound to choose the alert sound that will accompany the notification.  Figure 10- App Category Notification Options

If the notifications for an app are disabled in the virtual workspace, no notifications for that app will be forwarded to your physical device. There may be other settings that affect what notifications are being sent to your physical device. Consult your Hypori System Administrator for more info on the specific notification settings for your organization.